Expense Management

The Time Track Central expense management extension adds the ability to submit expenses and mileage in the same web interface as timesheets and absences, so employees have a single place to log everything rather than juggling spreadsheets and paper receipts.

Approval happens entirely inside Business Central, giving the finance department a complete overview from their own role center — this section of the documentation covers that Business Central side: configuration and the day-to-day work of handling and posting submitted expenses. For the employee-facing side, see Web App: Expense Claims.

Before anything else works, expense management needs to be turned on: install the extension, then enable Interface Expenses on Time Track Central Setup — it only appears there once this extension is installed.

In this section

• Expense Setup — the central configuration hub.
• Guided Setup Wizard — import sample categories, payment types, and vehicles to get started quickly.
• Expense Categories — what an expense is classified as, and where it posts to.
• Payment Types — how the reimbursement itself gets posted.
• Mileage & Vehicles — vehicle-specific posting and rate schedules for travel distance claims.
• Employee Assignments — which categories, payment types, and vehicles each employee can actually use.
• Posting Expenses — pulling approved expenses and mileage into the Project G/L Journal for posting.