Payment Types

Payment Types describe how an employee actually paid for an expense (private bank/cash, company credit card, and so on) — separate from Expense Categories, which describe what was bought. This determines where the balancing/reimbursement entry posts to.

Fields

Field	Description
Code	Unique identifier.
Description	Display name shown to employees.
Visible	Whether the payment type can still be selected.
Attachment Mandatory	Whether a receipt attachment is required for expenses using this payment type.

Posting

Field	Description
Bal. Account Type	G/L Account, Bank Account, or Employee (BC's built-in employee ledger balancing).
Bal. Account No.	Editable only when Bal. Account Type is G/L Account or Bank Account — there's no account number to pick for Employee, BC handles that balancing internally.
Submit Expense in LCY	Whether expenses using this payment type must be submitted in local currency only, rather than whatever currency the employee actually paid in.

A company credit card paid in the local currency, reimbursed via a company bank account, might use Bal. Account Type = Bank Account. A private card claim reimbursed through payroll would typically use Bal. Account Type = Employee instead — the two payment types on the same category can post very differently.

Not every employee needs access to every payment type — see Employee Assignments to control who can use which.