Absence Journal

The Absence Journal is where an admin enters and corrects absence balances directly in Business Central — separate from the day-to-day absence requests employees submit themselves in the web interface (see Web App: Absenteeism).

Enter an opening balance for a new year

1. Go to Absence Journal.
2. Under Functions, choose Suggest Annual Vacation Credit.
3. This suggests lines based on the work-hour template assigned to each resource — review the suggested quantities.
4. Post the journal to apply the balances.

Correct a balance

Use the journal for any manual adjustment — crediting, correcting, transferring, or paying out absence hours:

1. Go to Absence Journal.
2. Add a line: set the line Type — Credit (add to balance), Debit (deduct/correct), Transfer (move balance, e.g. between absence causes or into next year), or Payout (pay out balance instead of taking it as time off) — plus Posting Date, Employee No., Cause of Absence Code (configured here), and the Quantity.
3. Post the journal.

Carry balances over into a new year

1. Go to Absence Journal.
2. Under Functions, choose Suggest Annual Absence Transfer. This closes out the previous year's budgets and suggests lines to transfer (or pay out) the remaining balance into the new year.
3. Review the suggested lines, adjust anything that shouldn't roll over as-is.
4. Post the journal.

This is the mechanism behind Web App: Carryover (year transition) — the actual carryover amounts and whether unused balance is transferred or paid out are policy decisions made when reviewing the suggested lines here, not a fixed system rule.

Post

Posting finalizes the journal — quantities and amounts are written to the employee's absence ledger. Once posted, a line can no longer be edited from the journal.

Ledger Entries

Use the Ledger Entries action (on this journal, or the Absence Ledger Entries action on an Employee card) to see the full posted history for an employee — every credit, correction, transfer, and payout, in order.