Expense Setup

The Expense Setup page (search Business Central for "Expense Setup") is the central hub for the expense extension, the same role Time Track Central Setup plays for the core extension. You need PBOE Admin permissions to open it.

Opening the page for the first time initializes the setup record automatically with blank defaults — you'll never see a "record not found" error here.

Expenses

Field	Description
LCY Code	The local currency code. Typically filled with the same value as the General Ledger Setup's currency.
LCY Symbol	The symbol shown for local-currency amounts in the web interface — by default read from Business Central's own setup, but you can override it with a specific character (e.g. $ or €) if BC's default isn't what you want employees to see.
Submitted E-mail Address	Notified by email whenever an employee submits a new expense — point this at a manager or a shared/generic mailbox so submissions don't go unnoticed.

Mileage

These four fields are all required, and together they're the defaults every mileage claim posts through unless overridden at the vehicle level:

Field	Description
Mileage Unit	The unit of measure travel distance is recorded in (kilometers or miles).
Default Vehicle	The vehicle assumed when an employee hasn't been assigned a specific one — see Employee Assignments.
Project Journal Template	The Project Journal template mileage claims post through.
Project Journal Batch	The Project Journal batch mileage claims post through.

Azure Blob Storage

Expense receipts (photos/scans employees attach when submitting) are stored in an Azure Blob Storage container, not inside Business Central itself.

Field	Description
Account Name	The storage account name — the part of the URL before .blob.core.windows.net.
Account Key	The storage account's access key (either key 1 or key 2 from the Azure portal).
Container Name	The container inside that account where receipts are stored.

Once all three fields are filled in, use Test Connection to verify the credentials work — it writes a small test file to the container and deletes it again, confirming round-trip access before employees start relying on it.

Where to find everything else

Action	Opens
Categories	Expense Categories
Payment Types	Payment Types
Employee Payment Types	Employee Assignments
Mileage Vehicles	Mileage & Vehicles
Employee Mileage Vehicles	Employee Assignments
Project G/L Journals	The standard Project G/L Journal — see Posting Expenses
Mail Templates	Shared with the rest of Time Track Central — see Email Notifications